Applicant Privacy Notice

I4I Sciences LLC | i4iSciences.com Careers

Effective date: November 11, 2026 | Last updated: November 9, 2026

Summary in plain language

This box is a short guide. The numbered sections below are the full Notice and control if there is any difference.

1. Who we are and what this Notice covers

1.1 The Careers form at www.i4isciences.com (the "Careers Form") is operated by I4I Sciences LLC, a Missouri limited liability company ("i4iSciences," "we," "us" or "our"), 117 S Lexington St STE 100, Harrisonville, MO 64701, USA. For Canadian law we are the organization accountable for your personal information. For Indian law we act as the Data Fiduciary. For U.S. law we are the business that decides how it is used.

1.2 This Notice covers personal information we collect from people who apply, or express interest in working with us, through the Careers Form. It does not cover our Doc2Postdoc early-access waitlist or our eyewee service, which have their own policies, or the information of people who work for us. If we hire you, we will give you a separate notice about employment records.

1.3 Privacy contact and Privacy Officer: Ranjit Chauhan, privacy@i4isciences.com. India Grievance Officer: see Section 13.

2. Information we collect

2.1 Information you give us. (a) Your full name and email address. (b) Your career interest (industry) and the role you are interested in. (c) An optional message in which you tell us about your background and what you are looking for. (d) If you email us a resume, CV or other documents, those documents and the information in them, which commonly include contact details, education, work history, publications, skills and references.

2.2 Information about other people. A message or resume you send may name referees or colleagues. Include another person's details only if you have their permission. We use that information only to consider your application. We will not contact a referee without telling you first.

2.3 Sensitive information. Resumes and messages sometimes contain a date of birth, photo, marital status, national identity numbers, religion, caste, health details, or financial details. We do not ask for or need these. Please remove them before you apply. If we find them, we may delete or redact them. We will not use them in any hiring decision. If you choose to keep any of them, we treat them as sensitive and limit access to them.

2.4 We do not ask about protected characteristics. We do not ask for your race, ethnicity, religion, caste, gender, sexual orientation, disability, age or similar characteristics. Hiring decisions are based on job-related criteria. We may ask about your right to work in a country later in the process, and only where the law or the role requires it.

2.5 Submission records. We record the date and time of your submission and, where the form asks you to confirm that you are 18 or older and that you have read this Notice, your confirmation.

2.6 Technical information. Our hosting, security and deployment providers automatically record IP address, browser and device information, pages requested, the referring page and access time. We use these logs to run, secure and troubleshoot the site and to prevent abuse and spam.

2.7 Cookies. Our website uses cookies and similar technologies that are strictly necessary to run and secure it. Any other cookies are set only according to your choices in our cookie notice. We do not use any cookie, pixel or similar tool to profile applicants, to decide anything about an application, or to show you advertising based on your application, and we do not use technology on the Careers Form that identifies, locates or profiles you. If we change this, we will update this Notice first and ask for your consent where the law requires.

2.8 Other sources. We collect your information from you. We do not run background checks, search social media about you, or contact your referees or past employers unless we first tell you and, where the law requires, obtain your consent.

2.9 What we do not collect. We do not intentionally collect precise GPS location, biometric data, or payment card or bank account numbers through the Careers Form.

3. How and why we use information

3.1 We use your information only to: (a) read and assess your application; (b) reply to you and arrange interviews; (c) keep your application on file and consider you when a matching role opens; (d) send you messages about your application; (e) operate, secure, troubleshoot and protect the site; (f) produce aggregate hiring statistics; and (g) comply with law and establish, exercise or defend legal claims.

3.2 Legal basis and consent. We process your information because you asked us to consider you for work. We rely on your consent to keep your application on file for future roles. You may withdraw consent, or withdraw your application, at any time without affecting processing that occurred before withdrawal. Where Indian law applies, we rely on your consent. Where Canadian law applies, we obtain your express consent for sensitive information.

3.3 Our commitments. We do not sell personal information. We do not share it for cross-context behavioural advertising or targeted advertising. We do not show your application to other applicants, and we do not pass it to other employers, staffing agencies or recruiters. We do not use it for marketing. We do not use AI to screen, score or rank you (Section 5).

3.4 We may create aggregate or de-identified statistics for planning and reporting, using reasonable safeguards against re-identification. We will not try to re-identify such data, and no public report will intentionally identify an individual.

4. When we share information

4.1 We disclose personal information only as necessary for the purposes in this Notice, to:

• The small number of people at I4I Sciences, and contractors, who take part in hiring, under written confidentiality duties and only for the roles they handle;

• Service providers that supply database, hosting, security and email delivery, acting only on our written instructions under contracts that require confidentiality, security and use restrictions;

• Professional advisers such as lawyers, accountants and insurers, under confidentiality duties;

• Reference-check or background-check providers, only if we first tell you and, where the law requires, obtain your consent;

• Authorities and others when required by law or valid legal process, or where reasonably necessary to protect the rights, safety or security of any person, the site or the public; and

• A buyer or successor, as part of a proposed or completed merger, financing, reorganization, acquisition or asset sale, subject to confidentiality and applicable law. We will give any notice the law requires if another company becomes responsible for your information.

Our service providers for the Careers Form fall into these groups: cloud database and hosting providers; email delivery and business email providers; website security and anti-spam tools; and a contract web developer who maintains the site. Submissions may also be delivered to authorized team email accounts so that we can review them. On request, we will tell you the names of the providers that handle your information.

4.2 We do not allow service providers to use your information for their own advertising or unrelated purposes. We remain responsible for personal information that our service providers process on our behalf.

5. Artificial intelligence

5.1 We do not use artificial intelligence to analyse, score, rank, screen or make decisions about applications, and we do not upload applications to third-party AI services.

5.2 No training. We do not use your application to train, fine-tune or evaluate any AI model.

5.3 If this changes. Before we use any AI tool on applications, we will update this Notice, explain which information goes to which provider and why, and ask for your separate, optional consent where the law requires. No decision about you will be made solely by automated processing.

6. International processing

6.1 Applications are stored and processed on cloud services run by our providers, which may be located in the United States or other countries, and are managed from the United States. If you are in Canada, India or elsewhere, your information may be transferred to and processed in those countries, where privacy laws may differ and where it may be accessible to courts, law-enforcement agencies and public authorities. Our contract web developer and some team members may access applications from India or other countries to maintain the site and take part in hiring. That access is limited to what the work requires and is covered by confidentiality and data-protection obligations.

6.2 We use contractual and organizational safeguards appropriate to the information and applicable law. Before we transfer personal information of people in Quebec outside Quebec, we assess the risks of the transfer, including the sensitivity of the information and the legal framework of the destination, and we put a written agreement in place. We will not transfer personal information to any country to which transfer is restricted under applicable Indian law.

6.3 Our affiliates, including our subsidiary in India, may help review applications only on our behalf, under our instructions and this Notice. We remain responsible for your information, and decisions about how it is used stay with I4I Sciences LLC. If an affiliate will use your application for its own purposes, for example because you apply for a role there, we will update this Notice and tell you first.

7. Security

7.1 We use reasonable administrative, technical and organizational safeguards appropriate to the nature of the information, including encryption in transit, encryption of stored data where our providers support it, multi-factor authentication on administrative accounts where available, access controls, and access limited to people who need it for hiring.

7.2 No system or transmission is completely secure, and we cannot guarantee absolute security.

7.3 We maintain a written incident-response plan to detect, contain, assess and report suspected personal-information incidents. We keep a record of incidents. We will notify affected individuals and regulators when and as required by applicable law and within the timeframes it sets, including where Indian, Canadian, Quebec or U.S. state law requires notice.

8. Retention

8.1 If we do not hire you, we keep your application for up to 24 months after you submit it, so that we can consider you when a matching role opens. We then delete your application, including any resume or documents you sent and any text extracted from them. You can ask us to delete your application earlier, and we will do so within 30 days.

8.2 Where the law requires us to keep application records longer, for example under certain employment recordkeeping rules, we keep them for the required period and use them only for that purpose.

8.3 If we hire you, your application becomes part of your employment records, which a separate notice covers.

8.4 We may keep limited records of consent, opt-outs, requests, security incidents and legal matters longer where reasonably necessary to demonstrate compliance, honour suppression requests, or establish, exercise or defend legal claims. Incident records are kept for at least 24 months, and security logs for at least one year where Indian law requires it.

8.5 Backup copies may remain until overwritten under our normal backup cycle, which is no longer than 90 days, and remain protected while they exist. Copies sent to team email accounts are covered by the same deletion practices.

9. Your choices and rights

9.1 You may ask to access, correct, update, download or delete your personal information, withdraw your application, withdraw consent, or raise a concern by contacting privacy@i4isciences.com.

9.2 We may need to verify your identity before acting on a request, using information we already hold, such as the email address on your application. We will respond within the time required by applicable law, and our target is 30 days where practicable. Some rights vary by jurisdiction and are subject to legal exceptions. We will not discriminate against you for exercising your rights, and exercising them will not count against your application.

9.3 If we decline a request, we will explain why where the law allows and tell you how to appeal or complain.

10. United States residents

10.1 Depending on your state of residence and whether statutory thresholds are met, you may have rights to know and access, correct, delete, obtain a portable copy of, and opt out of the sale, sharing, targeted advertising or profiling use of your personal information, and to appeal our decision. Missouri does not currently have a comprehensive consumer privacy statute. We nonetheless offer access, correction and deletion to all U.S. applicants.

10.2 Categories. In the past 12 months we have collected: identifiers (name, email address, IP address); professional, education and employment information (your career interest, role interest and message, and the contents of any resume you send us); internet activity information (log data and referring page); submission and consent records; and, only if you include them in your message or resume, sensitive personal information and a photograph. We collected these from you and your device for the purposes in Section 3, and disclosed them for business purposes only to the recipients in Section 4. We keep them for the period in Section 8.

10.3 We do not sell or share personal information for cross-context behavioural advertising, and we do not knowingly sell or share the information of anyone under 16. We do not use or disclose sensitive personal information for purposes that would trigger a right to limit.

10.4 You may use an authorized agent, subject to verification. To appeal a decision, reply to our response or email privacy@i4isciences.com with the subject "Privacy Appeal." If your appeal is denied, you may contact your state attorney general.

10.5 Because we do not sell or share personal information or use it for targeted advertising, a Global Privacy Control signal has nothing to opt you out of today. If our practices change, we will honour those signals as a valid opt-out request where the law requires.

11. Canadian residents

11.1 Depending on your province and applicable law, you may access and correct your personal information, withdraw consent subject to legal or contractual restrictions, and challenge our compliance. Our Privacy Officer is accountable for compliance and can be reached at privacy@i4isciences.com.

11.2 If your concern is unresolved, you may contact the Office of the Privacy Commissioner of Canada or the relevant provincial or territorial privacy regulator.

11.3 We send you email only about your application. We do not send commercial electronic messages through the Careers Form.

11.4 Quebec. If you live in Quebec, the following also applies. The person in charge of the protection of personal information is Ranjit Chauhan, reachable at privacy@i4isciences.com. You may access and correct your information, withdraw your consent, ask for a copy of your computerized personal information in a structured, commonly used technological format, ask us to stop disseminating your information or de-index a link to it where the law allows, and be told of any decision made exclusively by automated processing. Your information may be communicated outside Quebec, including to the United States and India, as described in Section 6. You may complain to the Commission d'accès à l'information du Québec. We keep a register of confidentiality incidents and will notify the Commission and affected individuals where there is a risk of serious injury. On request, we will provide this Notice in French.

12. Indian residents

12.1 We process your digital personal data under the Digital Personal Data Protection Act, 2023 and the Digital Personal Data Protection Rules, 2025, as their provisions become applicable to our processing. We follow their principles from the start.

12.2 What we process and why. The personal data we process, and the purposes, are set out in Sections 2 and 3: your name and email address, your career interest and role interest, your message, any resume or documents you send us, and technical and submission records. We do this to consider your application and keep the site secure. You may withdraw your consent at any time, as easily as you gave it, by writing to privacy@i4isciences.com. If you withdraw, we will stop processing and erase your personal data, unless the law requires us to keep it, and we will no longer be able to consider your application.

12.3 Where applicable, you may: obtain a summary of your personal data and the processing activities; obtain the identities of Data Processors and others with whom it has been shared; request correction, completion, updating and erasure; nominate another individual to exercise your rights in the event of death or incapacity; and use our grievance redress mechanism.

12.4 You may complain to the Data Protection Board of India only after exhausting our grievance mechanism, where the law so requires.

12.5 You must not provide false information, impersonate another person, or file frivolous grievances, consistent with your duties under applicable Indian law.

12.6 Our consent requests are presented in clear and plain language. On request, we will provide this Notice and our consent request in English or in any language specified in the Eighth Schedule to the Constitution of India. We do not currently use a Consent Manager.

12.7 Under Indian law a person under 18 is a child. The Careers Form is not for them (Section 16).

13. Grievance Officer (India) and Data Protection contact

Grievance Officer: Ranjit Chauhan

Email: grievance@i4isciences.com

Address: I4I Sciences LLC, 117 S Lexington St STE 100, Harrisonville, MO 64701, USA

Working hours: Monday to Friday, 9:00 AM to 5:00 PM Central Time (U.S.)

We will acknowledge your grievance promptly and resolve it within 90 days, or any shorter period that Indian law sets for the type of grievance.

14. Other jurisdictions

The Careers Form is not directed at the European Economic Area, the United Kingdom or Switzerland. If we intentionally recruit there, or process applications in a way that brings those laws into scope, we will provide jurisdiction-specific disclosures, lawful-basis information, representative details where required, and appropriate transfer safeguards before that processing begins.

15. Third-party sites

Our site may link to other websites. We do not control them and this Notice does not apply to them. Please read their privacy notices.

16. Adults only

The Careers Form is intended only for people aged 18 or older. We do not knowingly collect personal information from anyone under 18. If you believe a person under 18 has submitted an application, contact privacy@i4isciences.com and we will delete it.

17. Changes to this Notice

We may update this Notice as our practices or legal requirements change. We will revise the date above and notify people whose applications we still hold of material changes by email or a prominent notice on the site. Where a change requires consent under applicable law, we will obtain it before applying the change.

18. Contact

Privacy requests and complaints: privacy@i4isciences.com

General questions: hello@i4isciences.com

Mail: I4I Sciences LLC, 117 S Lexington St STE 100, Harrisonville, MO 64701, USA